Four tips for virtual team meeting during the coronavirus crisis

COVID has proved that almost everything employees did in the office can be done remotely, and probably better. Even the team meetings, which at the beginning seemed to be very complicated, turned out to have very good results virtually. Here are some tips on how to improve them.

1. Use the right video software

There’s a lot of choice in terms of which video software to use. Some are free, some have limitations on meeting length or number of attendees.

Others have helpful or fun functionality like session recording, screen sharing, playing games or breakout group options, for example. So it may be that you decide to use different platforms to serve your varying meeting needs.

This article that might help you see what’s available and best for your needs: https://www.techradar.com/uk/best/best-video-conferencing-software

2. Preparation

Run a test meeting and try out the functionality. Always join meetings early so you can troubleshoot, get everything set up on the screen and allow others to join on time. A welcoming song or picture can help.

3. Apply good meeting practice

Be clear on the purpose of your meeting
Set and send out the agenda to attendees in advance so they know what to prepare and expect.
Invite people appropriately. They should either be a key contributor, providing
Information, ideas or decision-making or the content should be relevant for them.
Make sure everyone enables their video and audio (obviously!) and then use the mute button to reduce background noise distractions.
Agree and adhere to meeting rules like joining on time, phones on silent and listening to and respecting the input of others, as you normally would do.

4. Connect on a human level

Have casual check-ins at the beginning of each meeting to find out how everyone is feeling and set the tone and pace of the rest of the meeting accordingly.
Vary the type of virtual meetings to ensure a balance between work and fun. Great work gets done when teams trust and understand one another so value and allow time for informal chat. Just bring your own drinks to a ‘coffee and catch-up’, ‘post-work online social event’ or ‘virtual fancy dress party’ to liven things up!

Virtual is here to stay. Not only meetings: today a lot of work can be done remotely. So, if you are thinking of expanding your company, it is not necessary to have employees physically come to your company. Today, we have the possibility to hire people who are not physically in the same place as our company. 
How? Contact our advisors here